How TravelPerk can prevent cash on group occasions

Nevertheless your group does their greatest work, whether or not that be totally distant, hybrid, or in actual life (IRL) 5 days per week, one factor is for certain, corporations are organizing extra face-to-face occasions than ever earlier than. Actually, in a latest survey, 83% of journey managers and admins stated they have been planning extra IRL occasions in comparison with the previous 12 months. 

However as any skilled occasion supervisor will know, pulling off an impressive group occasion isn’t any simple process. It often entails a unending to-do listing: discovering dates that swimsuit everybody to maximise attendance; selecting a novel location; organizing journey and lodging so everybody will get there in a single piece, and selecting thrilling actions to maintain everybody engaged. All whereas making an attempt to remain inside finances! 

With corporations turning into more and more cost-conscious, how will you pull off a profitable group occasion, with out disappointing your CFO? 

Whether or not you’re arranging an upcoming team-building occasion or a company-wide retreat, TravelPerk might help you lower your expenses on journey and lodging whereas additionally decreasing firm admin prices. Here is how:

5 methods TravelPerk can prevent cash on group occasions

1. Unique company reductions and the biggest journey stock

When you’re reserving enterprise journey on web sites designed for shopper journey or by way of a conventional journey agent, likelihood is you’re paying much more than it is advisable. 

TravelPerk integrates immediately with quite a few journey suppliers corresponding to airways, resorts, trains, and automotive rental corporations so you may e-book all the things from one place. We use the mixed shopping for energy of our massive buyer base to get you unique charges and reductions you received’t discover anyplace else. Plus, when you usually use a selected resort chain, we’re additionally completely happy to barter particular reductions in your behalf. Our clients save a mean of 20% on enterprise journey after they e-book with us. 

2. Monitor your occasion spend in real-time

Nevertheless huge or small your group occasions are, it’s totally simple to overspend your finances; particularly when you’re reserving journey and lodging on a number of web sites and having to maintain monitor of invoices and receipts manually. Normally, overspending occurs since you’re all the time chasing prices incurred retrospectively, somewhat than seeing what’s being spent in real-time. 

With TravelPerk, you may apply totally different labels to your organization occasions after which monitor your prices in real-time inside our refined reporting instruments. You too can drill down prices for every occasion in a single easy, easy-to-use report. Your finance group may also filter studies by date, journey kind, group, recoverable VAT, and extra. See the way it works under.

3. Built-in journey insurance policies so everybody stays on finances

One other manner corporations lower your expenses planning their group get-togethers is with personalized journey insurance policies baked into the TravelPerk platform. You possibly can arrange journey insurance policies in our instrument in minutes and apply guidelines for various groups, that means staff are empowered to e-book their very own journey whereas secure within the data they’re not overspending the corporate finances.

If an worker tries to e-book a flight or resort that falls out of coverage, it’ll be flagged by our reserving instrument. Plus, with the liberty to create personalized journey approvals, you’ll have whole peace of thoughts that you simply’re reaching most journey coverage compliance whereas additionally preserving your occasion inside finances. A win, win for everybody.

4. Plan, manage, and share particulars of your occasion from one platform

At TravelPerk, we’re all the time listening to buyer suggestions and in search of progressive methods to make our clients’ lives simpler. 

Relating to organizing journey and lodging for group occasions, most corporations don’t use specialised collaboration instruments, relying predominantly on e mail, Outlook calendar, and Microsoft Excel to coordinate their group get-togethers. Juggling a number of totally different platforms to prepare journey in your firm occasion may cause numerous complications, further stress, and handbook group in your staff.

With TravelPerk Occasions, you may invite individuals, manage attendees, talk plans, in addition to e-book and handle journey all from the identical platform. (These days of getting 25+ tabs open in your web browser are over…)

As soon as staff have accepted the occasion invitation, occasion managers and attendees can see their colleagues’ journey bookings, which resort they’re staying at, and talk updates from one single instrument. What used to take hours, a number of back-and-forth emails, and a number of totally different spreadsheets to maintain monitor of all the things, now takes only a few minutes. With TravelPerk occasions it can save you your group money and time.

5. We’ve obtained your again if plans want to alter.

If there’s one factor that is for sure relating to planning occasions, you all the time should be ready for the sudden. 

Generally journey plans have to alter, staff get sick or the gross sales convention you have been planning to go to together with your group will get canceled. 

Final-minute adjustments are generally unavoidable.

With FlexiPerk, you’re coated for any eventuality. For a small payment, you may add FlexiPerk to your reserving, and may it is advisable, you’re free to cancel as much as 2 hours earlier than departure and get no less than 80% of the price of your journey again. No questions requested. Now that is peace of thoughts.